![]() ![]() The meeting-minute approval process begins when a chairperson makes the motion. After a majority vote, the chair announces the meeting has been adjourned. The motion to adjourn or to end the meeting can be made when the vote on a pending motion is stated. The wording should be something like the following, “I make a motion to table this discussion until the next meeting.” To table a discussion means to propose to discuss it later or during the next meeting when a board has more information on the issue. A two-thirds vote is required for passage. After that, no further discussion is allowed and board members should vote. ![]() To end a debate, say, “I call the question”. If you want to change a motion under consideration, raise your hand and make the following motion, “I move to amend the motion on the floor.” When passed, the motion cannot be reintroduced at that meeting. To postpone a motion, a board member says, “I move to postpone indefinitely…”. To propose a decision or action, a board member should make a formal motion by saying, “I move that…”. How to run a Robert’s Rules of Order meeting? Here are the main elements of the standard that you can incorporate into board meetings: It’s a best practice that helps boards conduct better and more efficient meetings. Robert’s Rules of Order, or Robert’s Rules, is a standard for facilitating discussions and group decision-making. Robert’s rules of order approval of minutes Ask questions, when necessary, to make sure everything you write is accurate to avoid any misunderstanding. Thus, keep the notes short and direct, capturing only the most important decisions, assignments, and action steps. Notetaking is different from transcribing.
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